In all areas of life, from tall buildings to a football game, everything needs a solid foundation, and project management is also the same. Implementation is the first phase of the project life cycle and is often considered the most important.
Project managers are trying very hard to have a specific timeframe and lifecycle for the project. For greater convenience and control, we (Project Managers) divide the entire project into five separate sections that are linked and have their own beginnings and endings.
Project implementation is the very first phase of a project management life cycle and at this stage, companies decide whether a project is needed and how it will benefit them.
In this phase of the project management, the team created a business case that defines the project in detail.
The business case is used to explain the reason for starting a project. A business case indicates that spending money and other resources supports the business need. The business case will vary, depending on the size and risk of the proposal, but in terms of structure, it will be the same from project to project. It does not apply to technical matters, but to the business concerns of the project, and needs to be integrated.
Ideally, a business case should be easy to understand, clear, concise, and appropriate. There should also be accountability and commitment to delivery and the costs involved.
The structure of business should be as follows :
Table of content
The executive briefing includes what the project is, what the results of that project will be, and why it should be undertaken.
An introduction explaining the business drivers, the scope of the project, and financials.
Analysis with assumptions what the cost and benefit will be, with risks.
Conclusion noting what the next steps will be.
Moving forward, once we’re done with the business case, It’s time to do a Feasibility study -
A feasibility study explores the opportunity and writes down what is needed to complete a successful project. It will also identify any other solutions if any. The risk and issues are outlined at this time as well, the solutions are also proposed to each if, they occur.
The project charter explains the purpose of the project and how it will be planned and implemented. In it, the vision, objectives, scope, and non-delivery of the project are all detailed. The responsibilities of the project team and stakeholders are also explained.
The next step helps to clearly identify the project vision and objectives. It describes the scope of the project and lists all the deliveries.
Assemble a team
A project cannot be started without a team doing different tasks: this is an important part of project development. Therefore, the next thing that comes here is the descriptions of the people who will be implementing the project plan. This includes their goals and responsibilities.
Creating a project team requires defining the roles of each member as clearly as possible in order for the project to proceed smoothly. Start by writing down all the responsibilities of the position and who the person in the role will be reporting to.
Project management office
The project management office is a physical space in the office or workplace where the project manager and support staff are present during the project.
The very first thing to do is to find out where the project office should be, and then make sure that its infrastructure is properly set up with office project management tools and equipment.
Review the initiation phase
Get in the habit of always reviewing any process to make sure no steps were missed, and this is especially true with the project initiation phase as it is so critical to the success of the project. This is the time that it is decided as to whether the project initiation requirements have been met.
But always review each phase throughout the project life cycle. This is how you can monitor and report on the project’s progress, and make sure that it is staying on track.