During the project planning phase, the scope of the project is defined by the work breakdown structure (WBS), and the methodology to manage the project is determined.

Cost, quality, and resources are estimated, and a project schedule with significant steps and job dependencies are identified. The key that is brought to this phase is your project plan.

The project planning process is important for any type of project because it is where you create all the documentation that will guide you on how you execute your project and how to manage the risks and any other problems that may arise. These documents, which are part of the project management system, cover all the details of your project without exception.

The project planning software

Project planning software has become a valuable tool for project managers in recent years, as it gives them the ability to care for and perform the various management components automatically. Project planning software is an excellent tool for assisting project management processes such as schedule development, team management, costing, resource allocation, and risk monitoring.

In addition, planning software also allows managers to monitor their project as it progresses through the project implementation phase. These features include dashboards, to see the high level of project progress and performance, as well as in-depth reports that can be used to communicate with stakeholders.

Benefits for online project planning software

Online project planning software is highly flexible and adaptable to your team’s style of work. It has features that are designed to assist you throughout your project planning process.

Before the introduction of planning software, project managers would have to come up with an integrated collection of documents, excel spreadsheets, and more. Savvy managers, however, use the project management tools available to them to do what they can do, and plan what they can do.

Some of the benefits of project planning software are as follows :

  • Organize, prioritize and assign tasks.

  • Plan and schedule milestones and task dependencies.

  • Collaborate with the team.

  • Monitor progress cost and resources.

  • Share project plan with team and stakeholders.

Must have project planning software features -

  • Interactive Gantt

  • Dynamic task lists.

  • Kanban board.

  • Dashboard tracker.

  • Team management.

  • Portfolio management.

Gantt chart for superior planning

The Gantt chart is a very important tool for the project planning process. Schedule tasks, add length, and automatically fill in the project timeline. Set a record to break down a major project into manageable phases, and link project dependencies to avoid later issues in the project.

Steps of project planning

Now, we’re going to take you through the main project planning steps :

  • Outline the business case.

  • Met with key stakeholders.

  • Define project scope.

  • Assemble a project team.

  • Determine the project budget.

  • Set project goals and objectives.

  • Outline project deliverable.

  • Create a project schedule.

  • Assign tasks to your team members.

  • Do a risk analysis.

  • Create your project plan.

  • Report your progress.